Line Recognition: how eConnect recognizes invoice lines, with 80% automated and the option for a 100% guarantee.
Since July 2024, eConnect offers line recognition (Line Recognition): the automatic splitting of PDF invoice lines into individual transaction lines in the e-invoice. This allows you to process invoices at line level in your accounting software, significantly speeding up the automation of your procurement process.
With standard PDF conversion, the IDR recognizes the main data of an invoice: supplier, buyer, invoice number, date, total amounts and VAT. Line recognition goes a step further. For each invoice line, the following fields are recognized:
The result is an e-invoice where not only the totals are correct, but the individual lines are also available in a structured format for your ERP system or accounting software.
The IDR recognizes 80% of all invoice lines fully automatically. The remaining 20% falls back to standard processing, where the subtotal per VAT rate is used instead of individual lines. This means the invoice is always processed, even if not all lines can be automatically recognized.
The "No Lines No Pay" guarantee applies: you only pay for invoice lines that are actually successfully recognized. If line recognition fails for a specific invoice and the system falls back to standard processing, no additional charges are incurred.
For organizations that want 100% certainty on invoice recognition at line level, the line validation option is available. With this option, invoice lines that are not automatically recognized (the 20%) are forwarded to the eConnect validation team. They manually review and correct the lines.
The result: a 100% guarantee that all invoice lines are correct in the e-invoice. This is especially relevant for organizations with complex invoices or strict requirements for line-level accounting.
The IDR recognizes these fields automatically, without requiring a template or training per supplier. The system learns from every processed invoice and thereby becomes increasingly better at recognizing different invoice layouts.
Tip: for line recognition, a born-digital PDF (generated directly from a system) is preferred over a scanned document. With born-digital PDFs, the text is sharp and the table structure is intact, which makes the recognition more reliable.
Line recognition is a standard feature included with the Professional subscription. You can activate the feature yourself via My Environment in the organization settings, without needing to contact support. For lower subscription tiers, line recognition can be purchased as an additional option.
The line validation option (100% guarantee) can be enabled separately and is billed separately.
Line recognition becomes even more powerful when combined with order line matching. This automatically links recognized invoice lines to the corresponding order lines. The system matches based on unique unit price, description or other characteristics. This significantly increases the straight-through processing (STP) rate, as invoices that match an order can be fully automatically approved.
Want to activate line recognition? Go to My Environment in the organization settings and enable the feature. For questions about line validation or the options for your organization, contact support.
Go to My Environment