AFAS Software and eConnect

AFAS Software offers one integrated software package for finance, CRM, HRM, payroll, order management and projects. All components work from one database, allowing organisations to manage their administrative processes in one environment.

This makes AFAS a widely used ERP platform across a broad range of sectors, from business services and government to energy and healthcare. In the e-invoicing chain, AFAS is the system where invoices are prepared, sent, received and processed.

The connection between AFAS and eConnect has existed for nearly ten years. Through this integration, AFAS users can e-invoice within a few steps. Sending, receiving and processing: it is simply a matter of activating it in the platform.

An important component of the partnership is processing invoice types that do not arrive as standard e-invoices. eConnect's Scan & Recognise functionality converts PDF invoices, receipts and photos into a structured e-invoice and delivers them directly into AFAS. This means all invoice types are processed through the same flow in the administration, without manual intervention.

For AFAS users, this means it does not matter how a supplier invoices. Whether it is a Peppol e-invoice, a PDF by email or a scanned receipt: everything automatically ends up in the right place in the financial administration.

The AFAS and eConnect combination is visible at organisations of varying sizes and in different sectors.

At the Netherlands Chamber of Commerce (KVK), choosing AFAS as their ERP solution was the starting point for a broad e-invoicing project. After a tender process, AFAS was configured with e-invoicing as an integrated component, after which KVK, in collaboration with eConnect, actively contacted more than 900 suppliers to switch to electronic invoicing. The complete customer story is at KVK: e-invoicing as a driver for an advisory finance role.

At Kenter, an organisation in the energy sector, the e-invoicing chain grew into an integrated approach with AFAS and eConnect. Kenter sends a standard e-invoice from AFAS, after which eConnect enriches the invoice within the chain with sector-specific information such as the energy extension. The work process in AFAS did not need to change for this. More about this project is at Kenter: fourfold increase in e-invoicing with AFAS, Peppol and energy extension.

Organisations working with AFAS that want to digitalise their invoice process get, through this connection, a direct route to Peppol without building custom solutions themselves. The approach suits both organisations wanting to receive all incoming invoices in a structured way and organisations wanting to send their outgoing invoices via Peppol.

Through the combination of standard e-invoicing and Scan & Recognise, the solution is also suitable for organisations currently processing a mix of invoice formats and wanting to gradually transition.