Accounts payable and accounts receivable invoices on paper, PDF or e-invoice: eConnect processes them automatically in all connected software. From recognition and classification to booking proposal and posting, all from a single platform.
From any source to your accounting system
Regardless of the format or channel through which an invoice arrives, eConnect ensures it is automatically processed in your financial software. Paper, PDF, XML or Peppol, it doesn't matter.
The Intelligent Document Recogniser (IDR) from eConnect processes 100% of all submitted invoices. Submit a PDF, scan, photo or receipt and you receive a validated e-invoice in return. No installation, no implementation project, no supplier training required. Everything runs in the cloud and is continuously improved.
The IDR combines three layers of technology. The first layer is OCR (optical character recognition) for reading documents. The second layer is a language model for extraction support. The third and distinguishing layer is eConnect's own interpretation, validation and learning technology. This layer determines what a document means, which fields are relevant and how data should be structured. It is entirely proprietary technology and the source of the competitive advantage.
The system continuously improves recognition in the background, for all users simultaneously. Suppliers do not need to be set up.
When in doubt, the invoice is offered for quality control. This way, all invoices are always processed. Reminders and proforma invoices are automatically rejected.
The IDR splits lines on a PDF invoice into transaction lines. With the "No Lines No Pay" guarantee, you only pay for recognised lines.
In addition to invoices, the IDR also processes receipts (debit card, expense claims), expense reports (mileage allowance, travel costs) and packing slips. Processing of purchase orders is operational in beta. The architecture is document-type agnostic and extensible to other document types.
The IDR Professional recognises VAT bases on reverse-charged invoices and automatically assigns the correct VAT code in accordance with EN16931/NLCIUS. This is particularly relevant in the construction sector (reverse-charged VAT for subcontracting, code AE) and for housing associations (maintenance and renovation by subcontractors). The IDR recognises the VAT rate (0%) in combination with the reverse charge indication on the invoice and automatically applies the correct code: AE for domestic reverse charge, K for intra-Community supply, G for export outside the EU.
Financial administration departments often spend a lot of time managing email inboxes. eConnect's email classification automatically recognises whether an incoming email contains an invoice and routes it to the correct processing workflow. Other emails remain in the regular inbox.
The system recognises more than ten document types, including invoices, proforma invoices, receipts, packing slips, purchase orders, payslips, reminders and general terms and conditions. For each document type, the platform determines what happens to it. The classification works based on proprietary technology: a visual fingerprint of each document, combined with textual checks via OCR.
Create a trusted email address per organisation for inbound invoice processing. The platform generates a unique address that you can share with suppliers. XML invoices are processed directly via Peppol, PDFs via the IDR. With multiple administrations, the platform automatically detects which administration the invoice is intended for. A direct integration with Office 365 is available, allowing you to monitor existing mailboxes.
The booking robot learns from previous bookings and applies that knowledge to new invoices. For each invoice, the robot analyses the supplier, amount, cost type and historical booking patterns and compiles a complete booking proposal. When confidence is sufficient, it books automatically; otherwise, the proposal is offered for review. The more invoices you process, the smarter the proposals become.
The Autopilot connects directly with four widely used software packages: Exact Online, SnelStart, Unit4 and Business Central. Debtors and creditors are created automatically. With Rule Based Enrichment (RBE), invoices are enriched with data not on the invoice, such as EAN numbers, property numbers or cost centres.
Manual invoice processing takes time, is error-prone and does not scale with volume. Every invoice that is manually entered, checked and posted costs several minutes on average. With a hundred invoices per week, that adds up to a substantial part of someone's working week.
Automatic invoice processing via eConnect eliminates the majority of that manual work. Regardless of whether an invoice arrives via Peppol, email or as a PDF, the platform ensures it is automatically processed in your financial software. E-invoices via Peppol are processed directly. PDF invoices are analysed, validated and converted to structured data via the IDR. The Email Receiver automatically recognises which emails contain invoices and routes them to the correct processing workflow. The result: less manual work, fewer errors, faster processing and lower costs per invoice.
Standard OCR reads text from a document but does not understand what that text means. It recognises that "1.250,00" is there, but not whether it is the invoice amount, the VAT or an item price. The Intelligent Document Recogniser (IDR) from eConnect goes three layers deep.
The first layer is OCR for reading the document. The second layer is a language model that assists with field extraction. The third and distinguishing layer is eConnect's own interpretation, validation and learning technology. This layer determines what a document means, which fields are relevant and how the data should be structured. The data is then automatically validated against the Chamber of Commerce and Tax Authority. The result is not raw text, but a fully structured and validated e-invoice that can be processed directly in your accounting software. The system also learns continuously: improvements in recognition are rolled out for all users simultaneously, without the need to train suppliers.
The booking robot combines multiple information sources to produce a booking proposal. The robot analyses the invoice data (supplier, amount, description, VAT rate), looks at historical bookings and enriches the invoice with Rule Based Enrichment (RBE), such as EAN numbers or cost centres not on the invoice.
The Autopilot connects directly with Exact Online, SnelStart, Unit4 and Business Central. The integration handles the complete booking process: from invoice receipt to posting in the software. Debtors and creditors are created automatically. When confidence is sufficient, booking is done automatically; when confidence is lower, the proposal is offered for approval. You can set the threshold for automatic booking yourself. In addition, integration with virtually any financial system or ERP package is possible via API, SFTP and HTTPS.
Yes, the solution processes not only invoices but also receipts (debit card, expense claims), expense reports (mileage allowance, travel costs) and packing slips. The principle is the same: submit the document via email, API or upload, and the IDR analyses and structures the content.
Processing of purchase orders is operational in beta. The IDR architecture is document-type agnostic: the same three technology layers (OCR, language model, proprietary interpretation) are used for every document type. Extension to other document types is possible via configurable templates and extraction rules. For organisations with employees who submit expense claims, this is a major time saver: instead of manually retyping receipts, the employee sends in a photo and the IDR does the rest.
On the core fields (invoice number, date and amounts), the IDR achieves an accuracy of more than 98%, supported by periodic sample checks from the Quality Control team. The false-positive rate (documents incorrectly forwarded as correct) is below 2%.
That accuracy is the result of a three-layer quality system. The first layer is source validation: every recognised value is checked against another source, either internally within the document or externally via registers such as the Chamber of Commerce and the Tax Authority. The second layer is human review when uncertain: if the system is in doubt, the document goes to the Quality Control team for manual verification. The third layer is the self-learning feedback mechanism: corrections by the QC team are automatically processed as training data, so that the same error is prevented in future documents. The IDR supports more than 200 languages, both for text recognition and field extraction.
The average processing time for invoices that are fully automatically processed is 20 to 30 seconds. The total throughput time including waiting time in the processing queue averages around 3,5 minutes. When there is a sudden increase in volume, the system scales up automatically: additional processing capacity is activated so that throughput time normalises.
If the system is uncertain about the accuracy of a recognised value, the task is passed to the Quality Control team for manual verification. In that case, processing time is longer, but never more than one working day. eConnect's SLA guarantee is clear: 99% of all documents are processed within 8 working hours, with monthly reporting.
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See also: Software integrations · E-invoicing · Documentation